Personal Email Address: For non-urgent, yet important, communications that might be missed via corporate email during an outage.
* Work Email Address: For standard work-related communications during operational hours.
* Department/Team & Job Title/Role: For targeted communication and understanding organizational hierarchy for escalation.
* Emergency Contact Person (Name, Relationship, and Phone Number): Crucial for welfare checks if the employee cannot be reached. This is a non-negotiable data point for safety.
* Location/Worksite: Especially for multi-site sri lanka phone number list organizations, helps in understanding who might be affected by a localized incident.
* Specialized Skills/Certifications (Optional but highly valuable): e.g., First Aid certified, specific language proficiency for diverse workforces, technical expertise, or designated emergency roles (fire warden, floor captain).
* Availability Status (e.g., on-call schedule): If applicable, for roles requiring off-hours availability.
2. Structure and Organization: Designing for Speed
* Hierarchical Grouping: By department, team, or reporting structure, allowing for quick cascade communication.
* Alphabetical Indexing:
* Role-based Segments: Identifying key personnel for specific functions (e.g., IT support, HR lead, facilities manager, crisis management team members).