Protecting and Utilizing the Information
Posted: Sat May 24, 2025 9:45 am
Triggered Updates: Update immediately upon:
* New hires: Onboarding processes must include mandatory call list data collection and consent.
* Terminations: Promptly remove contact information of departing employees.
* Role changes/transfers: Update departmental, team, and role information.
* Personal information changes: Encourage and provide easy mechanisms for employees to report changes in phone numbers, email addresses, or emergency contacts. This could be through a self-service HR portal.
3. Employee Responsibility and Empowerment: Empower employees to easily update their own information through a secure HR portal or a dedicated system. Reinforce the importance of keeping their details current as a shared responsibility for their own safety and the team's effectiveness.
4. Verification Protocols: Periodically verify contact information through test communications (e.g., a non-urgent "check-in" message or email) or by directly asking employees to confirm their details during performance sri lanka phone number list reviews or annual surveys. This helps identify inactive numbers or outdated emails.
Security and Accessibility:
Balancing accessibility with security is paramount for employee call lists.
1. Secure Storage:
* Digital Encryption: For digital versions, robust encryption (both at rest and in transit) is non-negotiable to protect sensitive personal data from unauthorized access.
* Access Control: Implement strict role-based access control, limiting viewing and editing privileges to authorized personnel only (e.g., HR, senior management, designated emergency response team members, direct supervisors).
* New hires: Onboarding processes must include mandatory call list data collection and consent.
* Terminations: Promptly remove contact information of departing employees.
* Role changes/transfers: Update departmental, team, and role information.
* Personal information changes: Encourage and provide easy mechanisms for employees to report changes in phone numbers, email addresses, or emergency contacts. This could be through a self-service HR portal.
3. Employee Responsibility and Empowerment: Empower employees to easily update their own information through a secure HR portal or a dedicated system. Reinforce the importance of keeping their details current as a shared responsibility for their own safety and the team's effectiveness.
4. Verification Protocols: Periodically verify contact information through test communications (e.g., a non-urgent "check-in" message or email) or by directly asking employees to confirm their details during performance sri lanka phone number list reviews or annual surveys. This helps identify inactive numbers or outdated emails.
Security and Accessibility:
Balancing accessibility with security is paramount for employee call lists.
1. Secure Storage:
* Digital Encryption: For digital versions, robust encryption (both at rest and in transit) is non-negotiable to protect sensitive personal data from unauthorized access.
* Access Control: Implement strict role-based access control, limiting viewing and editing privileges to authorized personnel only (e.g., HR, senior management, designated emergency response team members, direct supervisors).