store them in locked cabinets in secure
Posted: Sat May 24, 2025 9:44 am
Physical Security: For printed copies, accessible locations (e.g., emergency kit, designated crisis room, reception area for emergencies). Ensure multiple copies exist in different locations in case one is destroyed or inaccessible.
* Audit Trails: Implement systems that log who accessed the list, when, and what changes were made, providing accountability and a record for compliance.
2. Multiple Access Points for Redundancy:
* Primary Digital Platform: A secure, cloud-based system sri lanka phone number list or internal network accessible remotely. This is crucial in scenarios where the physical office is inaccessible.
* Offline Copies: Strategically placed printed copies (as mentioned above) and possibly encrypted digital copies on secure, non-networked devices (e.g., a dedicated, secure tablet for the emergency response team).
* Emergency Notification System (ENS) Integration: The list should feed directly into an ENS, which can send mass alerts via SMS, email, and voice calls without direct manual access to the full list by every user.
3. Training and Drills: Practice Makes Prepared
* Familiarization Training: Train all authorized personnel on how to access, use, and update the call list effectively, including procedures for different emergency scenarios.
* Simulation Drills: Conduct regular, realistic drills (e.g., tabletop exercises, full-scale simulations) to test the efficiency of the communication process using the call list. This exposes potential weaknesses, identifies communication bottlenecks, and allows for refinement of protocols before a real crisis.
* Feedback Loop: Establish a formal process for collecting feedback from drills and real-world incidents to continuously improve the call list and associated communication procedures.
* Audit Trails: Implement systems that log who accessed the list, when, and what changes were made, providing accountability and a record for compliance.
2. Multiple Access Points for Redundancy:
* Primary Digital Platform: A secure, cloud-based system sri lanka phone number list or internal network accessible remotely. This is crucial in scenarios where the physical office is inaccessible.
* Offline Copies: Strategically placed printed copies (as mentioned above) and possibly encrypted digital copies on secure, non-networked devices (e.g., a dedicated, secure tablet for the emergency response team).
* Emergency Notification System (ENS) Integration: The list should feed directly into an ENS, which can send mass alerts via SMS, email, and voice calls without direct manual access to the full list by every user.
3. Training and Drills: Practice Makes Prepared
* Familiarization Training: Train all authorized personnel on how to access, use, and update the call list effectively, including procedures for different emergency scenarios.
* Simulation Drills: Conduct regular, realistic drills (e.g., tabletop exercises, full-scale simulations) to test the efficiency of the communication process using the call list. This exposes potential weaknesses, identifies communication bottlenecks, and allows for refinement of protocols before a real crisis.
* Feedback Loop: Establish a formal process for collecting feedback from drills and real-world incidents to continuously improve the call list and associated communication procedures.